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Most 401(k) plans permit hardship withdrawals, though plan sponsors aren't required to allow them. As it stands today, employees seeking to take money out of their 401(k) accounts are limited to the funds they contributed to the accounts themselves, and only after they've first taken a loan from the same account. Loans must be repaid, of course. The theory behind the loan requirement is that employees would be less apt to permanently deplete their 401(k) accounts with hardship withdrawals.
Thanks to the Bipartisan Budget Act (BBA) enacted in February, the rules change, beginning in 2019. Under the BBA, the employees' withdrawal limit will include not just amounts they have contributed. It also includes accumulated employer matching contributions plus earnings on contributions. If an employee has been participating in your 401(k) for several years, this modification could add substantially to the amount of funds available for withdrawal in the event of a legitimate hardship.
Liberalized Participation Rule
In addition to the changes above, the BBA also eliminates the current six-month ban on employee participation in the 401(k) plan following a hardship withdrawal. This is good news on two fronts: Employees can stay in the plan and keep contributing, which allows them to begin recouping withdrawn amounts right away. And for plan sponsors, it means they won't be required to dis-enroll and then re-enroll employees after that six-month hiatus.
One thing that hasn't changed: Hardship withdrawals are subject to a 10% tax penalty, along with regular income tax. That combination could take a substantial bite out of the amount withdrawn, effectively forcing account holders to take out more dollars than they otherwise would have in order to wind up with the same net amount.
For example, an employee who takes out a $5,000 loan from his or her 401(k) isn't taxed on that amount. But an employee who takes a hardship withdrawal and needs to end up with $5,000 will have to take out around $7,000 to allow for taxes and the 10% penalty.
The BBA also didn't change the reasons for which hardship withdrawals can be made. Here's a reminder of the criteria, as described by the IRS: Such a withdrawal "must be made because of an immediate and heavy financial need of the employee and the amount must be necessary to satisfy the financial need." That can include the need of an employee's spouse or dependent, as well as that of a non-spouse, non-dependent beneficiary.
The IRS goes on to say that the meaning of "immediate and heavy" depends on the facts of the situation. It also assumes the employee doesn't have any other way to meet the needs apart from a hardship withdrawal. However, the following are examples offered by the IRS:
The IRS gives two examples of expenses that would generally not qualify for a hardship withdrawal: buying a boat and purchasing a television.
Finally, a financial need could be deemed immediate and heavy "even if it was reasonably foreseeable or voluntarily incurred by the employee."
Another important and somewhat related change in 401(k) rules was included in the 2017 Tax Cuts and Jobs Act (TCJA) that took effect this year; it pertains to plan loans. Specifically, prior to 2018, if an employee with an outstanding plan loan left your company, that individual would have to repay the loan within 60 days to avoid having it deemed as a taxable distribution (and subject to a 10% premature distribution penalty for employees under age 59-1/2).
The TCJA changed that deadline to the latest date the former employee can file his or her tax return for the tax year in which the loan amount would otherwise be treated as a plan distribution. So, for example, if an employee with an outstanding loan of $5,000 left your company and took a new job on Dec. 31, 2017, that individual would have until April 15 (or, with a six-month fling extension, Oct. 15) 2018 to repay the loan.
Alternatively, the former employee could make a contribution of the same amount owed ($5,000, in this example) to an IRA or the former employee's new employer's plan, assuming the new plan permitted it. In effect, that $5,000 contribution to a new plan would be treated the same as a rollover from the old plan.
While this new flexibility might seem like a boon to plan participants, it could also represent a financial trap. Employees typically aren't accumulating enough dollars to put themselves on track to retire comfortably at a traditional retirement age. Therefore, although you can't prevent a plan participant from taking advantage of the new rules if they qualify, you can redouble your efforts to help employees understand the importance of thinking of their retirement savings as just that — savings for retirement, and not a "rainy day" fund.
If you're trying to navigate these rule changes, contact us so we can help you.